LONDON INTERCULTURAL CENTRE – PRIVACY POLICY Last updated: 07 June 2025

The London Intercultural Centre (LIC) is committed to respecting and protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website or participate in our events. It also describes your rights in relation to your personal data and our legal obligations under UK data protection law.

 

Information We Collect

Personal Data: We collect personal information you voluntarily provide when registering for events, subscribing to newsletters, or interacting with our services. This may include your name, email address, phone number, and other contact details.

 

Cookies and Usage Data: Our website uses cookies to enhance user experience and collect usage data. You will be asked to provide explicit consent for non-essential cookies through a cookie banner. Cookie preferences may be updated at any time.

 

How We Use Your Information

Legal Bases for Processing: We process your personal data on the following legal bases under the UK General Data Protection Regulation (UK GDPR):

  • Event participation and services requested as a customer: Article 6(1)(b) – performance of a contract
  • Response to general enquiries or service requests: Article 6(1)(f) – legitimate interests
  • Newsletters, marketing communications, and media usage: Article 6(1)(a) – your consent
  • Compliance with statutory obligations: Article 6(1)(c) – legal obligation
  • Security, fraud prevention, and operational purposes: Article 6(1)(f) – legitimate interests

These lawful bases apply as follows:

  • Managing event registrations and delivering agreed services
  • Responding to emails, contact form submissions, or general enquiries
  • Sending newsletters and marketing communications (where consent has been provided)
  • Maintaining our internal operations, IT and network security
  • Complying with applicable laws and regulatory requirements

Where electronic marketing communications are sent, we also comply with the Privacy and Electronic Communications Regulations (PECR), and obtain prior opt-in consent where legally required.

 

How We Use Your Information

Legal Bases for Processing We process your personal data on the following legal bases under the UK General Data Protection Regulation (UK GDPR):

 

  • Event participation: Article 6(1)(b) – performance of a contract
  • Newsletters and media usage: Article 6(1)(a) – your consent
  • Compliance with legal obligations: Article 6(1)(c)
  • Security and organizational interests: Article 6(1)(f) – legitimate interests

Uses include:

  • Managing event registrations and participation
  • Sending newsletters and updates
  • Ensuring compliance with legal obligations
  • Protecting our rights and interests

Data Sharing

We do not sell your personal data. We share information only with third-party service providers necessary to operate our services.

All third-party data processors are bound by written Data Processing Agreements (DPAs) in accordance with UK GDPR Article 28. They may not process your personal data for their own purposes.

If data is transferred outside the UK, appropriate safeguards are in place, including the UK International Data Transfer Agreement (IDTA).

We may also disclose your information where legally required to do so.

 

Data Protection and Security

We take appropriate technical and organizational measures to protect your personal data, including encryption, access controls, and regular assessments, in accordance with Article 32 of the UK GDPR.

 

Your Rights

You have the following rights under UK GDPR Articles 15–21:

  • Access to your data
  • Rectification of inaccuracies
  • Erasure in specified circumstances
  • Restriction of processing
  • Objection to processing

Requests must be submitted in writing to info@londoninterculturalcenter.co.uk. We will respond within 30 calendar days in compliance with Article 12(3) of the UK GDPR.

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO): https://ico.org.uk.

 

Consent Release (Media and Recordings)

By attending our events or submitting questions via chat, email, or other channels, you provide consent (Article 6(1)(a)) for LIC to record, photograph, and use your image, voice, and name in future media and promotional materials. You may withdraw consent at any time by contacting us. Alternative anonymous participation options are available on request.

 

Links to Third-party Sites

Our website may contain links to third-party websites. These sites maintain their own privacy policies, and LIC is not responsible for their data practices. Use of such sites is at your own risk.

 

Data Retention

We retain your personal data only for as long as necessary for the purposes for which it was collected, or as required under applicable legal and regulatory obligations. Retention periods are determined based on the nature of the data and the purpose of processing.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect legal or operational changes. The revised version will be posted on our website with an updated effective date.

Where changes materially affect how we process your data, we will notify you by email or on our homepage and obtain renewed consent where required.

Contact

For all privacy-related questions or to exercise your rights, contact:

Data Protection Officer Hadi Brenjekjy – London Intercultural Centre Office 167-169 Great Portland Street, London W1W 5PF Email: h.bren@londoninterculturalcenter.co.uk